Five Reasons to Relocate Your Office

So why are you moving offices ?

If you have just been given the task of relocating the business then you need to know …… Clearly and Precisely… Why are we moving ? Once you have this answer from the business stakeholders ( The Boss/s ) then you can ask the right questions to all the people associated with the project and understand that those questions are in line with the stakeholders wants and needs.

As the person responsible for making this move happen it is essential you have a clear picture of the final outcome you are working to achieve. 

It’s very important at the start of any project that everyone knows what the objective is. Without the ‘Why’ it’s hard to understand anything else. A few questions to ask yourself are: ƒ

• Why are you moving offices? ƒ

• Who are the key players? ƒ

• What are the expected outcomes? ƒ

• Most importantly, what are they expecting of you as the project manager of the job?

The main reasons for relocating an office include: ƒ

Upsizing –the company is in growth stage. Downsizing – the company is reducing staff. ƒ Cost saving on lease – a favourable rate over your current landlord. ƒ Functionality – Management want to create a better place to work for employees. Impressions - Management want to create a better workplace for clients.

YOU NEED TO KNOW YOUR ‘WHY’

As the project manager responsible for your new business premises, you need to know the reasons and therefore the outcomes you’re expected to deliver.

It is always best to get these answers from the key stakeholders of the business and get them in writing to provide clear direction for you to follow.

Make sure you are very clear on the objectives because this will help your project run smoothly and deliver the goods. You need clarification on such things as the number of people to be accommodated, the type of building structure, A B or C grade space, commercial or industrial, location (city or suburbs). Plus proximity to public transport and how that will affect current and new employees. Discuss how long the lease should be and whether the business intends to purchase the property. There are business specific considerations such as are loading docks required, customer parking, client perception and impressions. What are the key elements that affect your business and make it run at optimum performance? You don’t want small details at this point. You’re after high level viewpoints. Those small details will be flushed out in later stages of the process. At this point you also need to establish the other key players involved in the process. Plan to meet with them at a set time and set period throughout the project.

 Having trouble understanding your Why? Contact George to get some help today!